Virtually Together – Reconnecting Work in a Time of Uncertainty

Reality brought us more than ever into the virtual world. Our conventional ‘sense of place’ in work and in the world, our relationships with team members, and our workflows have been severely disrupted. 

Creating an optimal virtual work environment means that we need to not only adopt the best tools and practices available out there – we’ll be covering those – but also invest in increasing the experience of our virtual interactions (via Zoom, Webx, etc.). 

By enabling a higher engagement level of team members through a multi-sensory experience, we can increase the quality of the interaction, the sense of wellbeing, and overall productivity. 

Let us dive into practice, and skip most (if not) all of the soul smashing lectures or webinars – 

Let’s walk the walk virtually speaking and ‘workout’ together how to make things work best. 

Done right, we can have more energy at the end of the meeting than when we entered it.

Four Elements

  • Environment – how to make the space around you most productive
    • Placemaking
  • Technical – how to make the tools do the work their suppose to do
    • Hardware
    • Software
    • Practice
  • Individual – how to be present and effective – practices of tuning ‘in’ and leaving ‘out’
    • Preparations
    • Tuning in – being present
    • Creating experience
  • Group – increase the efficacy of communication and relationships within the group  – practices of virtual engagement 
    • Crossing the screen – ‘un-seeing’ the virtual – warmups 
    • Check-ins, Intros, going “glocal”
    • Breakout sessions and Keeping it Together
    • Checking out

Mode of work

The mode of work oscillates according to need between:

  • Modeling: We will facilitate an online meeting so you can experience it
  • Shadowing: You will join us to plan an online meeting, and observe us during the meeting
  • Mentoring: We will guide you to facilitate a meeting on your own
  • Reflection: We will jointly reflect on how a meeting went and inspect and adapt towards improvement
  • Learning: Online workshop to learn and practice practices and tools

What you can get from our online services

  • Online meeting etiquette 
  • Practices for meeting preparation, and time allocation required for preparation
  • Practices to break the boundaries of the screen to feel together
  • Practices to be more present – physically, emotionally and mentally 
  • Practices to overcome the effects of long sitting periods
    • For example, make sure to break often to avoid “screen fatigue” 
  • “KPIs” for a good meeting: e.g. number of smiles 
  • Cheat Sheet for online meetings
  • The “VHO” – Virtual Happiness Officer – how to make online meetings happy 
  • Tools to use before, during and after the meeting
    • Breakout rooms
    • Content sharing tools, such as shared whiteboards
    • Meeting facilitation practices tools, such as Liberating Structures
    • Use of visual elements such as planning poker cards, voting cards, etc.
  • Breakout sessions in online meetings – keep people engaged, energized, feel physically together, 
  • Start with why: Why we use practices that generate a multisensory experience?
    • Mirroring neurons in action 
    • Create the experience as if I was in the other person’s room
    • Generate a better presence during meetings 


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